Roster: Clear Data

 

●      What is meant by "clear your site"?

Clearing your site varies depending on the platform in use:

–      ThinkCentral and Holt McDougal Online content will “deactivate” data, which allows you to still see the data and reactivate the data if you desire.

 

●      How can I export historical data before clearing my site?

You only need to export data if previous (historical) data is required. In most cases, assignments from previous years are not required in a new school year.

Exporting previous data takes place within the platform that was used. Links to each platform's export instructions are provided below.

–      Ed, the HMH Learning Platform: Export Data

–      ThinkCentral: About Reports (Links to create and export Assessments Reports, Standards Reports, and District Reports)

–      Holt McDougal Online: About Reports (Links to Teacher Help topics to create and export various class and student reports.)

 

●      What about administrator data?

At this time, we do not import administrator data. Any removal or maintenance of these accounts must be done manually using the platform pages.

Due to the high level of secure information to which administrator accounts have access, you should verify that each existing district and school administrator account represents a user who is currently employed and that each account has accurate contact information and the correct user role.

 

To clear your data:

 

1.    Navigate to this page by clicking through the Advanced Rostering Wizard until you get to the Prepare for your roster setup page.

 

2.    Select the option button Yes, choose which data to clear. The Clear data from section appears.

 

The options include clearing all teacher, student, class, and roster data or just student and roster data.

 

3.    Select one of the option buttons to specify the data to clear:

○      All teacher and student accounts, classes, and rosters – This is the most common step customers who import data for students, teachers, classes, and rosters perform as part of the new school year rollover.  

○      Student accounts and rosters only – If you are a district that only imports students and/or teachers but allow your teachers to manage their own classes, this is the best option for you to complete as part of the new school year rollover process.

 

4.    Click Next and confirm your selection in the confirmation dialog box.

This starts the deactivation process, and it cannot be stopped once it is started.