Holt McDougal Online users File Details

Column

Field Name

Roles

Required

Instruction

Max. Field Length

Valid Values

Sample Entries

A

UserType

Teacher

Student

Y

Enter the role of the user being added or updated.

1

T = Teacher

S = Student

T

B

Username

Teacher

Student

Y

Enter the user name each user must enter to sign into the application.

For single sign on (SSO) users, see the list of SSO considerations. (Click link to learn more.)

Note:

●      The username must be unique to the district, and if the user accesses HMH Player®, the username must be globally unique.

●      If you operate as an independent school, do not have a SIS, or are a private/Catholic school, consider these recommendations. (Click for details.)

Warning: Once the username is submitted, it cannot be changed.

5–75

A–Z, a–z, 0–9, and *symbols acceptable

Note: Spaces are not allowed.

*See Supported Symbols for complete list.

John.Doe@DistrictA.ca.usd

C

Password

Teacher

Student

N

Enter the password each user must use to sign into the application.

For single sign on (SSO) users:

●      Leave the password field blank (NULL).

●      Before proceeding, see the list of SSO considerations. (Click link to learn more.)

For district-controlled passwords:

●      Set this field to a value of your choice.

●      Provide classroom teachers with their credentials and the credentials of their students.

●      Provide instructions for classroom teachers to follow if they forget or misplace the login credentials.

●      Warn users that even if they change a password in the UI, the password may be changed back on next import.
(For HMO import files, passwords reset with each import.)

For districts allowing users to control their own passwords:

●      Leave the password field blank (NULL). For the first upload, this creates a random password; for subsequent uploads, this retains the existing password.

●      Provide your teachers with the following instructions:

–      Manage Teacher Passwords:
If the password was set to null, it is not accessible. Upon first login, teachers must click Reset Password. Teachers receive an email with reset instructions, allowing them to change their passwords. Be sure to allow emails from *.hmhco.com.

–      Manage Student Passwords:
Teachers can do one of the following:

○      Change the students’ passwords themselves and provide the passwords to the students.

○      Set temporary passwords for students and provide students with the temp passwords. After successful login with temp passwords, students are prompted to create their own passwords.

Min. Field Length = 8

Teachers and Administrators:

A–Z, a–z, 0–9, and *symbols acceptable

Note: Spaces are not allowed.

*See Supported Symbols for complete list.

Case sensitive

Must contain at least one of each:

●      uppercase character (A–Z)

●      lowercase character (a–z)

●      number (0–9)

●      special character (! @ # $ % ^ & ( ) _ - + = { } [ ] | \ : ; " ' / ? < > , .)

For improved security, HMH strongly recommends the following:

●      Do not match USERNAME.

●      Use passphrases instead of passwords. (Click for details.)

IloveTheGreenBayPackers1991!

Min. Field Length = 5

Students:

A–Z, a–z, 0–9, and *symbols acceptable

Note: Spaces are not allowed.

*See Supported Symbols for complete list.

Case sensitive

For improved security, HMH strongly recommends the following:

●      Do not match USERNAME.

●      Use passphrases instead of passwords. (Click for details.)

MyNameIsJames

D

First

Teacher

Student

Y

Enter the first name of the user.

50

A–Z, a–z, 0–9, spaces, and *symbols acceptable

*See Supported Symbols for complete list.

John

E

Middle

Teacher

Student

N

Enter the middle initial of the user.

1

A–Z, a–z, 0–9, spaces, and *symbols acceptable

*See Supported Symbols for complete list.

A

F

Last

Teacher

Student

Y

Enter the last name of the user.

50

A–Z, a–z, 0–9, spaces, and *symbols acceptable

*See Supported Symbols for complete list.

Grant

G

Email

Teacher

Y

For students, leave blank.

100

A–Z, a–z, 0–9, apostrophes, hyphens, periods, underscores, and at sign (' - . _ @) acceptable

For teachers, enter the teacher's email address.

Note:

●      Recommended practice is to use official district or school email address.

●      Unless the email notification setting in the Holt McDougal Online platform is turned off, newly added teachers receive an automated email containing their log in usernames. See HMO-District Settings for details.

jgrant@ccpsmail.com

H

Student ID

Student

N

Enter the student's unique ID.

Note:

●      Leading zeros must be preserved. See Retain Leading Zeros for more details.

●      If you operate as an independent school, do not have a SIS, or are a private/Catholic school, consider these recommendations. (Click for details.)

15

A–Z, a–z, 0–9

Student00345

I

Grade

Student

Y

Enter the student's grade level.

Note: Students can only be assigned to a single grade.

2

PK = Pre Kindergarten

K = Kindergarten

1 = Grade 1

2 = Grade 2

3 = Grade 3

4 = Grade 4

5 = Grade 5

6 = Grade 6

7 = Grade 7

8 = Grade 8

9 = Grade 9

10 = Grade 10

11 = Grade 11

12 = Grade 12

3

J

Gender

Student

N

Enter 1 for female, 2 for male, or leave blank for unknown.

1

1 = Female

2 = Male

leave blank = Unknown

1

K

Ethnicity

Student

N

Enter 0–7 to indicate the student's ethnicity.

Note: Multiple values must be separated by a pipe ( | ).

1 character between pipes ( | )

0 = Unknown

1 = Native American

2 = Asian

3 = African American

4 = Hispanic

5 = Native Hawaiian/Pacific Islander

6 = White

7 = Other

2|3|5

L

Special Services

Student

N

Enter 0-5 to indicate the student's special services.

Note: Multiple values must be separated by a pipe ( | ).

1 character between pipes ( | )

0 = Unknown

1 = IEP

2 = 504

3 = Gifted/Talented

4 = Migrant Education

5 = Title I

3|5

M

English Proficiency

Student

N

Enter 0-6 to indicate the student's English proficiency.

1

0 = Unknown

1 = Fully/Only

2 = English Proficient

3 = English Student Level 1 - Beginning/Pre-production

4 = English Student Level 2 - Beginning/Production

5 = English Student Level 3 - Intermediate

6 = English Student Level 4 - Advanced

2

N

Special Conditions

Student

N

Enter 0–13 to indicate the student's special conditions.

Note: Only a single entry is accepted.

2

0 = None

1 = Autism

2 = Visual Impairment

3 = Deaf – Blindness

4 = Developmental Delay

5 = Hearing Impairment

6 = Orthopedic Impairment

7 = Multiple Disabilities

8 = Intellectual Disability

9 = Emotional Disturbance

10 = Speech and Language Disorders

11 = Specific Learning Disabilities

12 = Other Health Care Needs

13 = Traumatic Brain Injury

0

O

Economic Status

Student

N

Enter 0–4 to indicate the student's economic status.

1

0 = Unknown

1 = No - NOT economically disadvantaged

2 = Eligible for free lunch program

3 = Eligible for reduced price lunch program

4 = Economically disadvantaged by other criteria

2

P

School

Teacher

Student

Y

Enter the school PID, also known as the Market Data Retrieval (MDR) number, which is available on the VIEW MDR INFO page.

See Locate MDR PIDs for more details.

Note:

●      PIDs are not the same as SIS Local Building IDs.

●      If a user is associated with multiple schools, alternative options are available. (Click link to learn more.)

9

0–9

12345678

Q

Activate

Teacher

Student

Y

Enter the status of the user account (active or inactive).

1

A = Active

I = Inactive

A

R

Update

Teacher

Student

Y

Specify the purpose of this row in the import file by doing the following:

●      Enter a "Y" when updating an existing account.

●      Leave the field blank when adding a new account.

If you are moving a user account, see Move User Accounts for complete details.

Y = Update to existing account

leave blank = Adding a new account

Y